Transacting a Purchase on a Corporate Card

Follow the procedure below to transact a Purchase on a Corporate Card. Corporate Cards are also referred to as Purchasing Cards.

Note: If Tip Entry has been enabled for credit cards, the cardholder must perform some of the steps. The bold text below indicates the additional steps required for a Corporate card transaction.

To transact a purchase on a Corporate Card:

1.      On the applications menu, select DEBIT & CREDIT.
The message "Activating App..." appears followed by the transactions menu.

2.      Select Purchase.
If the "Password:" prompt appears, key in the manager password and press the green OK key.
The "Amount: $ 0.00" prompt appears.

3.      Key in the amount of the purchase and press the green OK key.

●        If prompted for a Clerk ID, ("Clerk Id:"), key in your Clerk ID and press the green OK key.

●        If prompted for an Invoice Number ("Invoice #:"), key in the Invoice Number (max. 7 alphanumeric characters) and press the green OK key, or simply press the green OK key to leave this blank.

The "Swipe or Insert Card:" prompt appears.

4.      Do one of the following:

●        Swipe the credit card on the terminal.

●        If the "Last 4 Digits:" prompt appears, key in the last 4 digits of the card number and press the green OK key.

OR

·        Manually process the transaction:

a.      Key in the card number.
The "Exp Date (MMYY):" prompt appears.

b.      Key in the card's expiry date and press the green OK key.

●        If prompted for a password during manual card entry, see Password Protection on Manual Card Entry.

The "Validation Code:" prompt appears.

●        If the "Imprint Card Press OK Key" prompt appears, you must take a manual imprint of the credit card. For help, see Taking a Manual Imprint of a Credit Card.

c.       Key in the validation code found on the back of the card and press the green OK key.

●        If you do not have the validation code, press the green OK key and, when the "Code present?" prompt appears, select No.

●        If the "Customer Press OK To Continue" prompt appears, the cardholder must respond to the cardholder prompts. For help, see Entering a Tip Amount.

●        If the "Select Language" prompt appears, select ENGL for English or select FREN for French.
The cardholder receipt will be printed in the selected language.

The xST Amt: entry screen appears.

5.      Key in the tax amount and press the green OK key,  or simply press the green OK key to leave this blank.
The "Reference #:" entry screen appears.

6.      Key in the customer reference number (max. 16 alphanumeric characters) and press the green OK key, or simply press the green OK key to leave this blank.

●        If the "Promo Code:" prompt appears, key in the promotion code (max. 6 alphanumeric characters) supplied to you by the Private Label card provider and press the green OK key, or simply press the green OK key to leave this blank.

Note: If the yellow CORR key is pressed during promotion code entry, it erases the right most character one at a time. The terminal will beep and remain at the "Promo Code:" prompt if all input characters are erased.

The terminal communicates with the Moneris host.

7.      Please wait while the terminal processes the transaction.
The "APPROVED" message appears.
The "Tear Receipt Press OK Key" message is displayed while the merchant receipt is printed then terminal begins beeping.

8.      Tear off the Merchant copy of the receipt and give it to the cardholder to sign.

9.      Press the green OK key to stop the beeping and print the Cardholder copy of the receipt, or simply press the red CANC ANNUL key to stop the beeping and return to the transactions menu.

●        If the Cardholder copy of the receipt is printed, give the Cardholder copy of the receipt to the cardholder then press the green OK key to return to the transactions menu.